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Introduction

In this assignment, it is defined how the core concepts of information and data architecture are best suitable for FinCorp. Here it is also discussed how the software tools which are newly installed for enterprise architecture will support the context of EA. In EA the role of compliance standards and audits are also explained. In this report detailed explanation of software tools that are newly implemented helping stakeholders in decision-making.

Part 1

A data architecture basically can be defined as the data structures which are used by the businesses and their computer application software. The main purpose of Data Architecture is that it sets a benchmark or standard for all of its data between various data systems.

Data architecture represents all business entities (Conceptual) as well as represents the logic about how these individual entities are inter-related (Logical). It also understands the mechanisms of data for a particular type of functionality (Physical).

Information architecture can be defined as the science of organizing various web sites, communities, intranets, and software to help find and extend support to findability and usability. Information Architecture focusses on organizing, sorting, labeling, and structuring various content so that a user can find out the particular information easily and efficiently. Information Architecture exists in multiple fields. Information architecture has three core concepts namely content, user, and context.

As FinCorp struggles with the non-transparency of its IT investments and weak market and general IT alignment, it becomes very important and needs of the hour to implement data and information architecture to enable Fincorp to cope up with the problems. These data and information architecture solutions not only handle current demands but are built for the businesses to be future-ready. They also enable businesses to connect multiple hardware or software devices, to work as a single entity. By taking advantage of the cloud, these flexible systems deliver on-demand storage and expand to accommodate increased processing loads. Another important feature of this type of data architecture is a robust search function, which promotes enterprises worldwide to have data accessibility conveniently and use it efficiently. Fincorp also had the problems regarding finding efficient data when it was needed as there was no proper management and labeling of the data which made the business of FinCorp poor. These modern data architecture systems also provide three major functions like having the potential to process real-time data, data consolidation, and speed to findings and analytics. Information architecture as labels and organizes data, these data can then be used very efficiently and quickly so that proper analysis could be done, and accordingly, FinCorp updates its strategies. One of the most important and positive features of Modern data and information architecture is that it is cost-efficient and can save FinCorp huge amounts of capital by eliminating data silos and creating a “single correct source”. That saves time and money both to FinCorp and that data is available to all teams for decision-making, reduce expenses, and increase the efficiency of the decisions.

Part 2

A business continuity plan is a plan or a document that demonstrates how a business would function when then there is a disaster or any unplanned disruption in services. It lays an outline of the protocol which will be followed during the time of crisis so that a business continues to function even during the undesired time.

Business Continuity Plans or BCP requires a broader approach with taking into consideration technological and organizational aspects but there is a lack of scientifically validated solutions to support continuity plans. So, it becomes necessary to turn the attention to specialized tools for Enterprise architecture to support continuity plans.

The most important role that tools of Enterprise Architecture play in a business continuity plan is that it integrates business processes to Information Technology (IT). What it means is that when a business has a flexible Enterprise Architecture and then combines their EA effort with the disaster recovery effort, it is then possible to invent and implement a plan that can be required by the IT firms to restore their business functions. There is also a problem for IT companies about their inability of IT infrastructure not being able to identify as well as isolate. This disadvantage can only be overcome with the help of Enterprise Architecture tools. One more field in which EA tools can help in the business continuity plan is the replacements of tasks. Some tasks which were performed during routine time may not be possible to perform during disaster time so what EA tools do is that they replace manual tasks with automated tasks which can be feasible during the disaster time and hence the business can continue their processes. One more thing EA tolls can help businesses with is when they are planning efforts and processes for disaster, EA tools analyze the processes which could be further improved. By identifying those processes and improving them, businesses can further improve their efficiency. Yet another benefit of EA tools on the business continuity plan is that it can predict when changes in the business process will impact the disaster recovery plan. This can also help in updating the technology which can further improve the efficiency of businesses.

By combining business processes and business continuity plans with EA tools, it is possible to provide IT businesses with the most suitable and efficient business continuity plan. Understanding the company’s business processes and their relationship with its information technology provides businesses a particular value-added to BCP at very low additional cost. This also provides huge benefits like the usual cost for the business continuity plan is very high and with the use of EA tools, not only the cost is low but also very flexible and efficient and also saves time.

Part 3

The audit must be planned and must be performed in such a way that it ensures that the objectives of the audit are satisfied. These audits include various tests to ensure that the particular software, data, etc are kept in a proper manner as well as the procedure for taking out the data is proper and smooth. Audit keeps an eye on the data and information enterprise architecture so that the businesses run smoothly without any delay in their processes. The audit also ensures that is a business continuity plan in place in case the business is exposed to any threats so that in those times also the business can run smoothly. The Audit also checks the data standards which can lead to bad data quality. The audit ensures that proper data standards and protocols are being followed and the changes are suggested if any to improve the efficiency as well as the quality of the data. As information enterprise architecture sorts, organize, labels, and structures the data, it is important to check and audit whether the data is being properly organized, labeled, and structured. Also because of Audit, Fincorp and other IT businesses can keep track of their processes and make sure everything is running smoothly and try to remove any loophole if there are any. Some of the key objectives of Audit are:

To what extent the Commission established and reported a "as-is" and "to-be" EA and migration policy, and complied with guidelines and specifications of the Federal EA;

The maturity level of the EA management processes of the Commission using the EA guidelines of the Government Accountability Office and of the Federal Chief Information Officer (CIO) Council; and

Effectiveness of management and procedures within the Commission to coordinate its efforts.

The main role of EA compliance is to make sure that the business is moving towards its objective. Compliance also provides an overview of the compliance of architecture to mandate enterprise standards, identify which standards may require and modifications, ensure the application of best practices, taking benefits from increasing advanced technology, keep getting modified according to the trend. The compliance is also as important as an audit for the better implementation and working of EA and its tools. So as FinCorp isn’t performing well because of the inability to keep track of their records, they can implement EA tools and then take help of constant audit and compliance so that it keeps on improving and eliminating any problems.

With the help of these tools which can provide real-time insights to FinCorp, which can keep better track of records and data, which can provide efficient data and processes to FinCorp, these EA tools along with their audit and compliance cam help FinCorp hugely. As these EA tools organize, labels, and structure the data, one can easily read them and analyze the particular data and help FinCorp inefficient decision making. Inaccurate and unorganized data cannot help any firm let alone FinCorp in making efficient decision making. Stakeholders can now access all the data easily and efficiently. Earlier there were non-transparencies of its IT investments but now with the help of these EA tools, the data regarding the investments are more transparent, and better IT alignment will surely help the stakeholders in evaluating more efficiently the data and then reach to decision making.

Part 4

The installed tools will start by improving the data organization. With the help of information enterprise architecture, the data is now organized, labeled, and structured which makes it easy for the user to find the data and then analyze it accordingly. Initially, there was no transparency in FinCorp’s IT investments because the data was not stored properly and correctly and due to which there was inaccurate decision-making decision which was leading to the downfall of FinCorp but with these data enterprise architecture tools, not only the data about anything and everything become easy to access but also has become more transparent. Anyone of the decision-maker can access the records and data properly. Apart from these two, EA tools also help in planning for the Business continuity plan which comes to the rescue when there is a disaster or stopping of services due to any external reason. Apart from this, Architects also undergo training to understand these EA tools which not only makes them more efficient but also makes the architect understand how to use the tool efficiently for decision making. Tools such as ClicData reports the progress and performance of your report no matter how complex the data is. It also helps in shifting from manual to automatic performing of several processes when required making it more flexible. Another EA tool like Box which is a management platform that solves simple and complex challenges like sharing and accessing files on various devices to various business processes. Another EA tool Pingdom makes it easier for users to monitor the performance or a particular website. It will be the first tool that will let you know if there is any problem with the website. Another application such as Lean IX is an Enterprise Architect Management tool that helps the user to establish transparency in IT and therefore increasing the speed of architecture initiatives and improve IT alignment. In all with the help of these EA tools, FinCorp and other firms can also get benefits such as proper alignment of IT, transparency in data, organized, labeled and structured data, and many other benefits. With the help of these benefits, FinCorp and other IT businesses can analyze the data better and lead to better decision making which will help them grow faster and also will make them more and more flexible.

Conclusion

From this assignment, I get to know about the core concepts of architecture of information and data and also how the software tools support the continuity plans for the context of EA. After doing this assignment I am also come to know about the EA compliance standards and the role of audit.