1. Is the WHS Management System appropriate for the company? Give reason for the answer.
WHS is implemented across Australia and is useful to protect and safeguard all employees working in an organisation. However, workplace health and safety management system is not at all appropriate for VTI Group Mining and Minerals because a safety standard is slipping somewhere. As opined by Ackermann et al. (2014), this is leading to the concern of various types of injuries like the workers of VTI Group Mining and Minerals are lifting heavy bulk blocks of coal manually from the mine and lifting those blocks to the conveyor belt. Even the crane and truck drivers along with other staff are handling hazardous materials that are injurious to health.
VTI Group Mining and Minerals also failed to keep systematic Workplace health and safety records that mean the company is not fully sure about the health and safety performance neither the company is sure about the workplace health and safety compliance.
2. Define and explain relevant legislation for Workplace health and safety.
Legislation for Workplace and health safety is model Work Health and Safety Act 2011 & Work Health and Safety Regulation 2017. All the business must comply with both the laws in order to ensure that the health and safety of the workers are maintained within the organisation. As stated by Xiang, Pisaniello & Hansen (2014), the main aim of this act is to provide protection to the workers and all the persons within the organisation from getting harm or hurt by hiring duty holders who will be eliminating or minimizing the risk. This act also helps to provide effective and fair representations, cooperation and consultation.
The model WHS act encourages the employers and unions of the organisation to adopt a constructive role in order to promote improved WHs practices. Model WHs laws contain model WHS regulations and model Codes of Practice. All the three elements set out the principles for how Workplace health and safety management regulations must monitors and enforces the compliance with the jurisdictions of WHS laws.
3. State 4 changes that need to be made in the existing policy and procedure related to WHS
Four changes that need to be brought in the existing policy and procedure related to WHS are:
Development in the WHS policies and related procedures
Development of the policies will help to provide commitment to safety and health to the workers. As a result the employees will feel encouraged to work cooperatively.
Consultation with the workers in order to resolve the issues that are related to WHS
Management should consult with the workers about the workplace health and safety
The management of the company must monitor the workplace conditions and health of the workers
Providing training and information
The company should provide training on the first aid to their employees
The employees must be taught how to operate the equipments of the workplace
Implementations of strategies to control risk
Implementing risk control strategy will help to remove the hazards or can substitutes the hazards with less or very low hazardous materials.
4. Identify individuals responsible for WHS and define their responsibilities
Duties and Responsibilities for Workplace Health and Safety are legislated in Work Health and Safety Act of 2011.
All the employees working in each organisation has certain roles and certain responsibilities that they need to perform in order to deliver health and safety workplace.
Worker/HSR: This people directly faces job hazards and thus have valuable information and knowledge, expertise along with have the motivation to bring or improve the existing health and safety. They along with their colleague works together to promote the workplace health and safety (Schulte et al. 2014)
WHS Advisor/ Practitioner: They are responsible to ensure that all the managers, workers, leaders, representatives of health and safety are well educated and have the ability to understand all their responsibilities. They also ensure that safety and health if all the employees within the organisation.
Middle Manager: The main role of the middle managers is like a guide, he/she acts as a role model as well as a leader in an organisation. The main responsibility of middle managers is to motivate the employees to perform & achieve all the challenges & rewards. They are the real motivators who drive the engagement, commitment and performances of the employees.
Senior/ Executive Manager: They give directions of incorporating WHS laws in the existing business channels in order to develop strategic planning, resource and financial planning and also to measure the performances.
CEO: They are responsible to create mentally healthy workplace by ensuring that proper diligence framework so employed as well as embedded within the organisation. They are also responsible to ensure that WHS laws are strictly integrated and maintained in the organisation.
5. Identify human resources and financial resources required by WHS
Human Resource required to manage WHS
In an organisation human resource are needed for implementing as well as managing Workplace health and safety practices on the ongoing basis. Training must be given to employees providing information about what are their health & safety responsibilities. Implementation of policies for personnel management is necessary in order to make sure that everyone knows about their responsibilities.
Financial Resource required to manage WHS
There will be involvement of cost for implementing as well as managing Workplace health and safety practices on the ongoing basis. The main budget allocation should be done for the training programs.
6. Who would be responsible for approving identified Human and Financial Resources?
CEO of the company along with finance manager and human resource manager is responsible for approving all the identified human as well as financial resources.
1. List the changes in the WHS legislations in Western Australia and Queensland as compare to Victoria
Western Australia & Queensland has adopted the modified version of WHS legislation model whereas Victoria has kept the existing OHS laws that are consistent along with harmonized workplace health & safety laws in major areas.
Refer to Appendix 1
2. Report of all amendments in the WHS policies and procedures, relevant to respective WHS stated legislation
Resolving all issues related to health & safety
Consulting with all the employees on the workplace health & safety
Monitoring the conditions of the workplace and health of the workers
Providing training to the employees and also provide information’s to them
3. Explain how the proposed WHS management system will meet the respective legislative requirements
The proposed WHS management system will help to identify the risk or hazards. As result it will completely remove all the hazards or risks from the workplace this will. As opined by Zohar, D. (2014), Supervisors will development strategies for risk assessment which will help the Company to develop a better commitment to safety and health. As a result, the employees will feel encouraged to work cooperatively.
Manager will consult with the workers will help to resolve the issues that are related to WHS. Hence Management should consult with the workers about the workplace health and safety by monitoring the workplace conditions and health of the workers.
This process will help to build mentally healthy workplace. Ensuring that all the workers & the employees are safe within the organisation, by providing training on the first aid and giving knowledge on how to operate the equipments of the workplace will ensure that the employees will safely use the equipments by minimizing all the risks. The workers along with their colleague’s works together to promote workplace health and safety
4. How to ensure that the proposed WHS management systems meet all the organisational requirements
In order to ensure that workplace health and safety management system meets all organisation requirements following processes can be taken into account:
Observations and complaints
1.Develop hazard management procedure for Western Australia and Queensland
Hazard management procedure for Queensland and Western Australia are as follow
Step 1: Identify the hazards or risks that are walking around Western Australia and Queensland this can be done by checking the instructions and the data sheets
Step 2: Assessing all the risks
This includes checking or measuring the illness or injury that can occur
The chance or the likelihood that someone can suffer from the injury or illness
Step 3: Apply Methods in order to control the risk
This can be done from the highest level protection & reliability to lowest
Step 4: Reviewing the control measures
Reviewing all control measures can help to identify that the control measure of higher order can be reasonably participle or not
All this can be done by controlling from the highest position to the lowest or from the hierarchy of the control
Eliminate: Eliminate the risks totally from the organisation
Substitute: If removing of risks completely from the organisation is not possible then must replace the risk with the less hazardous material
Isolate: Can try to isolate all the hazardous practices from the people
Engineering control: Can adopt various tools and equipments in order to minimize hazards
PPE: Last but not the least it is necessary for the training & providing effective supervision
2. Identification of risk and preparation of risk control measures
Development of risk management procedure
The risk management procedure to be adopted by VTI group for operating in coal fields can be enlisted below:
Identification of risk
In the first step, the risk that is related to operating in coalfields is to be identified. While operating in coal fields safety risk related to handling hazardous materials and manual lifting of coal blocks are to be prioritized. Based on the risk identification mechanism the consequences that are related to the risk are measured.
Analyzing the risk
In the second step, nature and consequences that are related to workplace safety are assessed so that the potentiality of risk over the achievement of desired goals and objectives can be measured easily. In this process, the risk related to safety mechanisms in coal fields that are affecting the vision for sales enhancement are analysed and are registered in the risk register.
Ranking the risk
In this step risk ranking as per the severity is done so that risk control measures could be prepared easily. Unsafe handling of hazardous materials and manual lifting of coal blocks are ranked as per the risk severity. Based on the ranking the acceptable risk level required for removing the risk severity are analysed by following the guidelines of Queensland Coal Mining Safety and Health Act 1999 (safework.sa.gov.au, 2016).
Review and monitoring risk
In the last and most vital step, the company prepares a risk-monitoring plan by consulting with the employees. As per the WHS act removing the risk by providing better protection and reviewing the effectiveness by taking corrective actions helps in mitigating the risk easily.
3.Explaining the hierarchy of control
Controlling the risk and ranking the risk based on the severity helps in preparation of hierarchy of control where methods for controlling the risk are reviewed. As per the Workplace and Safety Act the hierarchy of control is divided into three levels:
In the first level, hazards that are related to coal fields are identified and an appropriate way for reducing risk involves complete elimination of risk. Eliminating the risk is easier and convenient; therefore, in the first phase focus is given on risk elimination.
In the second level, substitutes related to hazardous risks are identified that helps in minimizing the risk found in the company. Safety control mechanisms like, engineering controls (by introducing cranes for lifting heavy loads) helps in reducing the risk arising due to manual handling of coal blocks (safework.sa.gov.au, 2016).
In the third level, personal protective equipment like gloves, aprons and facemasks limits the exposure to hazardous materials. This hierarchy of control not only reduces the risk but also improvises the risk mitigation plan as per the severity of the risk.
4. Ensuring the suitability of the risk management process in controlling the risk
In the hierarchy of control, step by step assessment of risk shows that after identification of the root because control measures are implemented. This suggests that the identification, measurement of risk magnitude and reviewing the risk helps in controlling the risk thereby reducing the chance for new risk. Applicability of substitutes, usage of engineering controls and use of personal protective equipment limits the exposure of hazardous materials. Using signs for warning employees further ensures that existing risk can be controlled thereby reducing the chance of new hazard. According to Reason (2016), applicability of National Mine Safety Framework (NMSF) aims at establishing improvement and consistency in mining frameworks, which helps in reducing hazards.
5. Development of procedure for implementing and selecting risk control
Identification of loopholes in risk control methods
In Victorian coal field mines, the utilisation of underground and open cut methods for coal extraction leads to the exposure of hazardous materials. In Victorian coal fields mainly regular consultation and review mechanisms reviewed by the technical review board are used as the mitigation technique for reducing risk (assets.justice.vic.gov.au,2016). Review mechanisms seen in Victorian Coal field’s helps in focusing the issues related to mine failure emergencies. In the review mechanism training related to safe handling of hazardous materials are not focused, which makes the process of control mitigation plan ineffective. Therefore, by introducing training mechanisms and implementing accountability in safety and health procedures risk control method can be made more effective.
Information related to hazardous materials helps in eliminating the risk effectively. Therefore, implementation of training mechanisms for providing up to date information related to safe handling of hazardous materials helps in making the risk mitigation plan more desirable.
Listing the resources used for mitigation in Queensland and Western Australia coal fields
According to Glendon, Clarke & McKenna (2016), implementation of accountability in safety and training mechanisms requires harmonisation with the guidelines related to workplace safety as stated in WHS legislation (Duty in care guidelines). Resources like training cost, cost related to ensuring quality assurance and resource related to compliance with the WHS legislation can help in mitigating the risk control measures within the coalfield of Western Australia and Queensland.
Identification and seeking advice for implementation of risk management procedure
WHS management plan can be prepared by taking expert advice from the members working within the organisation. Expert advice of safety professionals working in the coal fields of VTI Group is to be taken for detecting the areas where safety measures can be implemented. Advice of the employees who are looking after the services related to workplace counselling and safety engineers are to be taken. Expert service of health and safety representatives and health and safety committees helps in providing technical knowledge required for preparing risk management process.
1.Development of risk mitigation plan and compliance with WHS framework
Development of induction and training program for employees
Supervisors and the managers, in this case, arranges for the training and induction program for providing knowledge related to workplace safety in coalfields of Western Australia and Queensland.
2. Description of record keeping methods available in WHS
Records relating to risk assessment for hazardous materials
In this method hazard identification and recording, control measures help in preparing checklist for recording data related to risk assessment.
WHS consultation and committee-related records
In this record WHS consultation and expert advice related to safety measures helps in preparing the WHS records more effectively (Cliff, Harris & Bofinger, 2016).
This two method help in making the record keeping in WHS more effectively
3. Description of method for evaluating WHS management system
Recording risk related records with the help of ranking the risk as per the severity help in evaluating the WHS management system more efficient.
Monitoring and reviewing the risk assessment mechanisms
In this method review and control, mechanism helps in evaluating the affectability of WHS management system. Review and control mechanism helps in identifying the risk arising in coal fields (Donovan et al. 2017). This helps in preparation of mitigation plan more effectively, which further helps in simplifying the process of evaluating the process of WHS mechanisms.
4. Listing 3 methods for making WHS framework effective
WHS management system can be improved by introducing following measures methods:
1. Consultation with the employees and the experts helps in identification of risk thereby simplifying the process of WHS management system.
2. Monitoring the risk and implementation of safety aspects related to hazardous materials improves the WHS management system.
3. Review and introduction of training procedures for proving up to date information about the workplace safety help in improving the WHS framework.
5. Listing steps for ensuring compliance with WHS framework
As opined by Sinclair (2014), certain legal regulations and guidelines are to be followed for ensuring compliance with the Workplace and Safety act 2012. As per the workplace and safety act, 2012 preliminary legal requirements for effective functioning of WHS mechanism is:
1. Establishment of safety and health duties where primary protection of employees related to risk exposure arising from work is to be maintained (Hale & Borys, 2013).
2. Providing consultation and participation of health representatives ensures effective compliance with the WHS legislation.
3. Creation of code of practice related to regulation and enforcement of safe Workplace helps in ensuring effective compliance with the WHS framework.
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