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Introduction 

This study is all about the meeting arranged for the problem-solving in the Adept Owl Games Company. For this purpose, the study will provide a minute-taker in the meeting along with the entire minute meeting requirements. Further, the study will provide the aspects to check the minutes in order to make sure that all the tasks are completed and accurate as per the organizational requirements. 

Part A 

Task 1: Preparation to conduct a meeting 

The board of the company has arranged the meeting on the topic enhancement of sales and profitability. At the initial stage, it is important to send invitations to the meeting attendees of the company by sending them emails. At the very first stage of the meeting, the CEO of the company will place an introductory speech about the topic of the meeting. Further, the problems faced by the company will be discussed with the attendees so that, it becomes possible for the company to consider proper problem-solving techniques in the workplace environment of the company. Along with this, the supply channels of the product will be discussed along with the attendees of the meeting. Further, the policies that are appropriate for the problem solving will also be discussed in the meeting. Further, it is important for the company to arrange food and furniture and microphone for the conduction of the meeting successfully. 

Task 2: 

Along with the preparation of the meeting, it is important for the company to sum up all the tasks that have not been done and therefore, there is a probability of arranging another meeting for the same reason. While reviewing the meeting, the researcher finds that the company needs to distribute the agenda of the meeting and therefore, it is important to provide supporting material to the attendees on time. Further, the company needs to designate a person who takes the responsibility of takes notes during the meetings. All these tasks will be completed before setting up the meeting in the workplace environment of the company. 

Part B:

Task 1:

a. Minute taker can be considered as the attendee at the arranged meeting whose responsibility is to record all actions per minute of the meeting. It is important to record all the meeting decisions, which become a useful review document that can be used in the future to measured the progress. In the given case scenario, the assistant of the CEO will be the minute taker and the person will keep a record of each of the minutes in the meeting.

In this section, a minute meeting template is provided for the minute taker. 

Meeting Minutes

Objective: Enhancement of sales and profitability

Meeting type: Business Type

Date: 1st of the Feb, 2018

Time: 11 am – 5 pm

Number of attendees:  30

Agenda items
 
PROJECT WITH ROLE PLAY
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Decisions

PROJECT WITH ROLE PLAY

 

 

For organizational relevance, the minute taker will follow this template and keep a record for each of the minutes.

b. During the meeting, the attendees may face some problems because of communication. For this reason, it is important to use problem-solving techniques and in this case, the use of a mediator for mitigating arguments will be used.

c.  At the end of the meeting, it is important to take all the records of meetings from the minute taker. This will be helpful to measure the progress of the actions that are decided to fulfill in the meeting.
 
 


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