In this assignment, it is defined how the core concepts of information and data architecture are best suitable for FinCorp. Here it is also discussed how the software tools which are newly installed for enterprise architecture will support the context of EA. In EA the role of compliance standards and audits are also explained. In this report detailed explanation of software tools that are newly implemented helping stakeholders in decision-making.
A data architecture basically can be defined as the data structures which are used by the businesses and their computer application software. The main purpose of Data Architecture is that it sets a benchmark or standard for all of its data between various data systems.
Data architecture represents all business entities (Conceptual) as well as represents the logic about how these individual entities are inter-related (Logical). It also understands the mechanisms of data for a particular type of functionality (Physical).
Figure 1: Data Architecture
Information architecture can be defined as the science of organizing various web sites, communities, intranets, and software to help find and extend support to findability and usability. Information Architecture focusses on organizing, sorting, labeling, and structuring various content so that a user can find out the particular information easily and efficiently. Information Architecture exists in multiple fields. Information architecture has three core concepts namely content, user, and context.
Figure 2: Information Architecture
As FinCorp struggles with the non-transparency of its IT investments and weak market and general IT alignment, it becomes very important and needs of the hour to implement data and information architecture to enable Fincorp to cope up with the problems. These data and information architecturesolutions not only handle current demands but are built for the businesses to be future-ready. They also enable businesses to connect multiple hardware or software devices, to work as a single entity. By taking advantage of the cloud, these flexible systems deliver on-demand storage and expand to accommodate increased processing loads. Another important feature of this type of data architecture is a robust search function, which promotes enterprises worldwide to have data accessibility conveniently and use it efficiently. Fincorp also had the problems regarding finding efficient data when it was needed as there was no proper management and labeling of the data which made the business of FinCorp poor. These modern data architecture systems also provide three major functions like having the potential to process real-time data, data consolidation, and speed to findings and analytics. Information architecture as labels and organizes data, these data can then be used very efficiently and quickly so that proper analysis could be done, and accordingly,FinCorp updates its strategies. One of the most important and positive features of Modern data and information architecture is that it is cost-efficient and can save FinCorp huge amounts of capital by eliminating data silos and creating a “single correct source”. That saves time and money both to FinCorp and that data is available to all teams for decision-making, reduce expenses, and increase the efficiency of the decisions.
Figure 3: Data and Information Architecture
A business continuity plan is a plan or a document that demonstrates how a business would function when then there is a disaster or any unplanned disruption in services. It lays an outline of the protocol which will be followed during the time of crisis so that a business continues to function even during the undesired time.
Business Continuity Plans or BCP requires a broader approach with taking into consideration technological and organizational aspects but there is a lack of scientifically validated solutions to support continuity plans. So, it becomes necessary to turn the attention to specialized tools for Enterprise architecture to support continuity plans.
Figure 4: Business Continuity Plan
The most important role that tools of Enterprise Architecture play in a business continuity plan is that it integrates business processes to Information Technology (IT). What it means is that when a business has a flexible Enterprise Architecture and then combines their EA effort with the disaster recovery effort, it is then possible to invent and implement a plan that can be required by the IT firms to restore their business functions. There is also a problem for IT companies about their inability of IT infrastructure not being able to identify as well as isolate. This disadvantage can only be overcome with the help of Enterprise Architecture tools. One more field in which EA tools can help in the business continuity plan is the replacements of tasks. Some tasks which were performed during routine time may not be possible to perform during disaster time so what EA tools do is that they replace manual tasks with automated tasks which can be feasible during the disaster time and hence the business can continue their processes. One more thing EA tolls can help businesses with is when they are planning efforts and processes for disaster, EA tools analyze the processes which could be further improved. By identifying those processes and improving them, businesses can further improve their efficiency. Yet another benefit of EA tools on the business continuity plan is that it can predict when changes in the business process will impact the disaster recovery plan. This can also help in updating the technology which can further improve the efficiency of businesses.
By combining business processes and business continuity plans with EA tools, it is possible to provide IT businesses with the most suitable and efficient business continuity plan. Understanding the company’s business processes and their relationship with its information technology provides businessesa particular value-added to BCP at very low additional cost. This also provides huge benefits likethe usual cost for the business continuity plan is very high and with the use of EA tools, not only the cost is low but also very flexible and efficient and also saves time.
Figure 5: Business Continuity Planning Lifecycle
The audit must be planned and must be performed in such a way that it ensures that the objectives of the audit are satisfied. These audits include various tests to ensure that the particular software, data,etc are kept in a proper manner as well as the procedure for taking out the data is proper and smooth. Audit keeps an eye on the data and information enterprise architecture so that the businesses run smoothly without any delay in their processes. The audit also ensures that is a business continuity plan in place in case the business is exposed to any threats so that in those times also the business can run smoothly. The Audit also checks the data standards which can lead to bad data quality. The audit ensures that proper data standards and protocols are being followed and the changes are suggested if any to improve the efficiency as well as the quality of the data. As information enterprise architecture sorts, organize, labels, and structures the data, it is important to check and audit whether the data is being properly organized, labeled, and structured. Also because of Audit, Fincorp and other IT businesses can keep track of their processes and make sure everything is running smoothly and try to remove any loophole if there are any. Some of the key objectives of Audit are:
Ø To what extent the Commission established and reported a "as-is" and "to-be" EA and migration policy, and complied with guidelines and specifications of the Federal EA;
Ø The maturity level of the EA management processes of the Commission using the EA guidelines of the Government Accountability Office and of the Federal Chief Information Officer (CIO) Council; and
Ø Effectiveness of management and procedures within the Commission to coordinate its efforts.
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