The exercises in this subject are designed to be as realistic as possible and represent the type of situation you will regularly be exposed to as practicing Project Managers. The briefs are based on real-world projects and your assessors are all experienced practitioners. You will be assessed as though this is a real commission for an experienced and demanding client. As postgraduate students you are expected to perform and be assessed at a high level.
This year's assignment involves two exercises (1 & 2):
Having won the commission for project management services, conducting a due diligence exercise by confirming the detailed requirements of the client and putting forward a project delivery strategy for consideration.
After acceptance by the client of the project delivery strategy, complete a detailed project planning exercise to set up the framework for the delivery of the project. Once this framework is in place, the project manager will be responsible for all aspects of project delivery considering; time, cost, scope, risk and quality.
Exercise 0 comprises the preparation of a commercial proposal (against the other syndicates) to win the Project Management commission. The commission involves Stage 0 – Due Diligence and Stage 1 – Project Delivery exercises for the realignment of the client’s corporate operations. Your proposal must clearly respond to the RFP provided and articulate your team’s capacity and experience to facilitate a successful outcome for the client on this project.
Assume that your preliminary written submission for this exercise is approved by the Generate Pty Ltd. Due to time constraints the students will start on Exercise 2.
Exercise 1 assumes that your group has won the Project Management commission. You will be required to carry out a due diligence exercise to determine the requirements of the clients business operations and develop a strategy which addresses the realignment of their corporate operations. A separate brief will be issued the requirements of this exercise. The submission date of your Exercise 1 report is on Week 6 and you will Project Brief-Exercise 2 Project Planning and Control 2020 Page No. 1 present your findings to the client on Week 6 in the class.
Exercise 2, which is to complete a detailed project planning exercise to set up the framework for the delivery of the project. Once this framework is in place, the project manager will be responsible for all aspects of project delivery in accordance with the client functional and operational requirements. Again, a separate brief for this exercise will be issued outlining the specific tasks you are expected to complete.
Congratulations, your group has been appointed to provide Project Management services to Generate Financial Services (Generate) in relation to the Stage 1 - Due Diligence study for the realignment of business operations.
Generate requests this Due Diligence report be completed and submitted for review and approval on Week 6 with a detailed presentation to be made to the Generate executive committee at the same day.
If the Generate executive agrees with and accepts the strategy, costs, timing and risk profile set out in the Due Diligence report, your group will be commissioned for Stage 2 – Project Delivery. This will take place in Week 6 and will include a variety of tasks including, but not limited to; setting the delivery framework for the realignment of business operations and preparing a Project Management Plan (PMP). A detailed brief will be released for Stage 2 at a later date. This brief for the Stage 1 – Due Diligence exercise provides the Project Management group with a more detailed understanding of Generate’s objectives and project requirements for the realignment of business operations.
Generate expects to receive a concise due diligence report which as a minimum covers the following areas:
Options for physical co-location in destinations where multiple offices exist due to the recent acquisition of Blade Financial Advisors (Blade). Strategies for assessment of existing management operations across Generate and Blade to determine which provide better framework for future use or if in fact new procedures should be put in place. Recommendation with regards to appropriate governance frameworks.
Strategies for assessment of existing IT infrastructure and operational tools across Generate and Blade to determine which provide better framework for future use or if in fact new infrastructure and/or operational tools should be put in place. Note capability within Blade for internal development of sophisticated information technology solutions. Recommendations for the decentralisation / offshoring of back-of-house business operations to improve efficiency and profitability.
Risks to be considered and the provision of a detailed risk matrix. Particular attention should be given to business continuity and financial legislation, particularly given the recent Royal Commission. Timing associated with the delivery of the due diligence assessment and report and then the subsequent project implementation following endorsement by Generate. Costs for the implementation of your recommendations assisted with the realignment of business operations.
A summary methodology describing how your group will manage the detailed planning and delivery of the realignment of business operations if the executive decides to proceed. This will be further developed and will form the basis of the PMP in the Stage 2 – Project Delivery exercise in semester 2.
This due diligence assessment and report should be focused on the Generate’s specific business objectives and key satisfaction criteria. Questions should be asked by the project manager to inform scope and in addition, intelligent assumptions can be made where appropriate. No generic content and management philosophies should be included in the due diligence report. Consideration must be given to the practical context of this assignment.
The submission date of your Exercise 1 report is on Week 6 and you will present your findings to the Generate executive on the same day.
Reports received after this date will not be accepted.
Twenty (20) minutes has been allocated for each group to present to the assessment panel. A further five (5) minutes has been allocated to each group for questioning. At the conclusion of all presentations, brief comments will be made on the content and quality. The project is primarily an academic exercise designed to expose students to realistic situations.
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