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BSBADM502 Manage Meetings

BSBADM502 Manage Meetings

Assessment Task 1 Plan and Prepare for a Meeting 

Submission Details of Assessment 

The assessment task is due on the date specified by your assessor. Any variations to this arrangement must be approved in writing by your assessor. 

Submit this document with any required evidence attached. See instructions below for details. 

Please ensure you keep an electronic and/or hard copy of this completed assessment for future use. 

Purpose of the Assessment 

This task provides you with the opportunity to demonstrate that you have the skills and knowledge to plan and prepare for conducting a meeting. 

Assessment Description 

For this assessment, you are required to plan and prepare to conduct a meeting for a fictional organisation, the Adept Owl Games Company. The work completed for this assessment task will then be used to complete Assessment Tasks 2 and 3. 

Please ensure that you keep an electronic and/or hard copy of your completed assessment for future use. 







Task 2


Task 3

Task 1












Plan and





prepare for


follow up



a meeting


and report





on a









1.    Read the Adept Owl Games Company – Company Information handout provided by your assessor. 

2.    Meet with your assessor to identify a topic for a meeting that you will chair. 

3.    Using the company information and the Adept Owl Organisation Chart provided by your assessor, identify 3-4 company staff members will need to attend the meeting. 

4.    Choose 3-4 members of your class to act as the staff members. 

5.    Complete the Meeting Requirements Form in Appendix A and select a suitable meeting format (refer to learner book section: Determine Appropriate Meeting Format). 

Ensure that you identify and describe any of the following as they apply to your meeting: 

a.   organisational requirements – e.g. the need to record minutes. 

b.   applicable conventions – the ways in which the meeting will be carried out e.g. how minute-taking. 

c.   legal and ethical requirements e.g. how confidentiality of information will be discussed. 

6.    Complete the Meeting Preparation Action Plan template in Appendix B by listing the tasks required to make the meeting arrangements you have identified in Appendix 1 and identify who is responsible for completing each task. 

Note: These activities will need to be completed in Assessment Task 2 before you can conduct your meeting. 

7.    Prepare the meeting documentation, as per the Adept Owl Company Information handout, using templates where required. The documentation will need to include: 

a.     a meeting invitation to notify the required staff of your meeting, including an explanation of the reason for choosing the meeting format; 

b.     a meeting agenda; 

c.     a meeting minutes template. 

8.    Prepare at least one meeting paper, a document relating to the meeting topic, that attendees will need to read before the meeting and select a suitable method to distribute this.

9.    Send the meeting documentation produced in steps 7 and 8 to the meeting attendees within the time set by assessor. 

10.   Submit the required evidence to your assessor as indicated below. Be sure to keep a copy for your records. 

Submit all documents to your assessor as per the specifications below. Ensure you keep a copy of all work submitted for your records.




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