BELL STUDIO PURPOSE OF ASSESSMENT
The purpose of the report is to examine different attributes of financial reporting, transactional cycle and management report to triggered potential risks. It has been witnessed that the supervisor analysed the time cards of each employee's for any rectification and submit to the payroll department. Management plays a significant role in managing inventory and subsidiary ledger for maximum result. Through critical analysis of systematic flow of cash disbursement system, it is easy to manage the cash by forecasting all cash receipts for an adequate cash balance.
A transactional cycle is elucidated as an interlocking set with in business transactional that look into cash flow within organisation such as payment to supplier, employees and leaders. The purpose of the report is to examine different attributes of financial reporting, transactional cycle and management report to triggered potential risks. A Bell Studio case study has been selected to understand accounting systems and terminal in a different location. The report shed light on different issues and risks in transactional cycle procedure to make a positive change within organisation. Apart from issues and risks within expenditure cycle, a data flow and system flow of different expenditure cycle have been critically evaluated for maximum result.
A cash disbursement system is an effective way in securing and efficiently handles all company’s payment to ensure that maximum benefit can be gathered positively. Under this system, it is essential to record all requisite documents along with different function of cash disbursement. In regard to Bell studio, it has been observed that the receipt of the documents are recorded by the cash disbursements clerk until their payment due date (Haruna et al. 2015). Through critical analysis of cash disbursements, the validation of each document has been performed in a sequential manner to ensure that the payment of vendors and supplier are positively completed positively. The internal control of Bell Studio in cash disbursement system helps in ensuring that illegitimates process has been followed for any payment. The wide functions of cash disbursement system has been categorised into different parts in updating cheque register, ledger and accounts payable from computer terminal. It has been observed that the expenditure cycle bring liabilities to Bell Studio to fulfil the need of all associate stakeholders vigilantly.
Figure 1: Data Flow diagram of cash disbursement systems
(Source: Influenced by Cohen et al. 2017)
The process of updating each payments process has been done by the clerk once they involve for cheque is successfully received in a treasures that mail and sign the cheque to the vendor. Through critical analysis of this process, it has been found that there is a possibility of corruption as well as failure of transaction that increase the vulnerability of business operation (Cohen et al. 2017). The general ledger department of Bell studio is one of the important and essential elements of expenditure cycle that facilitates in creating a summary for account payable summary.
On another hand, it has been identified that accounts payable function support organisation approving all the payment such as company’ creditor transaction and vendor to ensure that maximum benefit can be gathered positively that reduce the chance of invalid transaction by does not records the actual payment to the vendor. By comparing accounts payable function to expenditure cycle positively (Naik et al. 2016). The final transaction process has been done by clerk in which all legitimate documents including purchase order copy, cheque copy and purchase order are validates that help forecasts cash flow within organization. On the contrary, the purchase cycle is required to consider within system that begin with inventory control departments to develop purchase and sending copy of purchasing payable and accounts payable.
The payroll system is one of the essential elements of the business operation that embraces all functions which are related to filing unemployment taxes and payment of employees. With the help of this system, it is easy to keeping track of calculation wages, withholding taxes and other deduction to the government. In regard to Bell Studio, these systems help employees to record their worked per hours to get exact value of their efforts. It has been witnessed that the supervisor analysed the time cards of each employee's for any rectification and submit to the payroll department (Park and Kim, 2018). Under this process of payroll system, computer terminal connected has been used for data a processing with the help of central payroll systems in regard to print hard copies of cheques.
Figure 2: Data flow diagram of payroll system
(Source: Influenced by Naik et al. 2016)
Through critical analysis of current payroll system of an organisation, it has been found that this system is complicated due to number of validation process. After validation and completion of employees times card, the accountable payable clerk validate respective payroll register to develop a disbursement voucher positively (Burda and Weder, 2016). The validation process of accountable payable clerk signifies that the complex process of payroll reduce the chance of fraud or invalid data significantly. In respect to ledger accounts, the accounts payable clerk writes a cheque for the payroll register with respect deposit and entire payroll. The is process of the payroll systems create difficulties in understanding and prepare a disbursement voucher to ensure that maximum information can be gathered without compensating with quality and standard of business operation positively (Lu et al. 2015). By evaluation each and every process of payroll system, it has been found that the pay check has been generated after validating time cards and documentation to ensure. On the contrary, the deduction can cause error in generating pay checks for utilisation of correct deduction amount positively.
The purchasing systems can be elucidates as process of buying any services or product through requisitions and purchase order by payment and receipt for maximum benefit. It has been evident that a digital purchase order is prepared by selecting any vendor files. Under this process, two copies are printed to record all the documents and validation, which have been sent one to the vendor and other to purchasing department (Wakabala et al. 2017). With the help of this process, it is easy to reduce the chances of invalid invoice that help in monitor each task or activities within purchase system in a systematic manner. Further, once the products or goods are successfully received by clerk that inspection of order are mandatory in which all details and information related to products are performed to prepare a legitimate packing slip. Through this process, Bell Studio monitor review ongoing process of purchase system that minimise the chance of risk positively.
Figure 3: System flowchart of purchases system
(Source: Influenced by Herrera and Ibeas, 2015)
The manual receiving report helps in accompanies the goods to the inventory warehouse and updating of subsidiary ledger to ensure that maximum information can be gathered positively. on another hand, the reconciler of all the documents are needed to record by receiving the invoice through fetching documents from temporary file (Herrera and Ibeas, 2015). In this process, the inventory controls and accountability payable control are generated from computer terminal. Hence, it can be stated that these process of purchase support organisation in generating a legitimate cash flow within organisation for sustainable development positively. In addition, the final stage of purchase system supports organisation in recording all the documented. Under this process, the clerk sends the receiving report, invoice along with copy of purchase order to= the cash disbursement department. Through critical analysis of Bells Studio, purchase system, there is a chance of error and brought problems during selection of supplier that influence the decision making process of an organisation (Hamza et al. 2015). It can clearly asserted that constructive and comprehensive approaches are required to apply that help in prevent from adverse effect of unexpected bankruptcy and inability for meeting quality requirements positively (Eclkc.ohs.acf.hhs.gov, 2019). On the contrary, a sequential approach may help in enhancing progressive developments of the company without compensate with qualities and standard of business operation successfully. Through critical analysis of business operation, it can be asserted that a positive change within organisation is required to amend to enhance sustainable growth of business.
The cash disbursements system is one of the effective and reliable ways to monitor the cash flow within organisation in which all the payments are included such as lender and vendors payment. The systematic flowchart helps in accessing the issues with respect to organisation positively to ensure that a proper designed cab be developed without any error and invalid invoice positively. In regard to Bells Studio, it has been identified that the clerk prepares a cheque for the cheque to the vendors that help in record all necessary document related to payment such as subsidiary ledger, accounts payable and account payable. In order to prepare systematic flow charts of cash disbursement, it is essential to consider all respective business transaction along with checks to ensure that maximum information can be gathered positively. Through critical analysis of systematic flow of cash disbursement system, it is easy to manage the cash by forecasting all cash receipts for an adequate cash balance (Ambler et al. 2018). On another hand, the system records all the requisite data and information related to purchase and vendor payment that help in control cash flow with the help of opens accounts and following expenditure cycle positively.
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